Career Opportunity Application

Position: Director of Estimating

Position Summary/Objective
The Director of Estimating is responsible for managing all aspects of estimating including but not limited to establishing standard operating procedures, bid strategies, schedules, mentoring all estimating staff, evaluation of potential projects, compiling quotations, and formulating bid proposals.  Tasks include collaborative evaluation of proposal requests with the estimating team, interfacing with manufacturers and reps for quotations, comprehensive review of all bid documents, accurate quotation entry, formatting of bids and spreadsheets, communication with general contractors, food service consultants, owners and organization/documentation all bid information.

Essential Functions & Responsibilities

  • Develop estimating standard operating procedures
  • Review of potential projects and bid requests with estimating team and VP of Contract
  • Develop and maintain bid/estimating log and schedule
  • Collect critical information for bid proposal
  • Upon analyzing the bid documents, generate bid clarifications inquiries as needed
  • Vendor quotation requests
  • Thorough bid documentation review
    • Review project schedule
    • Review and incorporate addendums
    • Review labor requirements
      • Installation and Refrigeration
    • Review Insurance and Labor Agreement requirements
      • OPIC, PLA, Union, etc. requirements
    • Verify quantities (Plans, specs & equipment schedules)
    • Prepare bid forms and scope
    • Submit pre-bid questions
    • Review quotes for accuracy
    • Request bid bonds and other documents as necessary
    • Determine final bid amount
    • Verification that all bid responsibilities are being performed
    • Ensure proper completion of all pre-construction documents
  • Assist with ROM and budgeting
  • Administer value-engineering process
  • Assist consultant with design-build projects
  • Create and maintain bid spreadsheets
  • Include certain mark-ups as applicable
  • Bid follow-up for potential award
  • Pre-bid and post-bid meetings as required
  • Assist in contract scope review
  • Formulize detailed bid and/or budget proposal
  • Ensure all bid and contract information is clearly communicated to the project management and field teams
  • Coordinate all information required for bid turnover meeting
  • Perform estimating staff annual reviews
  • Assist in weekly job summary reporting
Competencies, Skills and Abilities
  • Effective communication skills of all types that would include ability to write reports and procedure manuals and to present to all levels of internal/external customers and to reach all in a responsive & respectful manner.
  • 10+ years of experience in the foodservice industry or equivalent with an emphasis on contract / bid.
  • Strong organizational, analytical, prioritization, and time management skills, ability to multi task.
  • Proficient in Microsoft office (word & power point); Strong Microsoft Excel skills. Ability to learn company specific systems to manage business and to present information.
Required Leadership Traits
  • Ability to build and drive a high-performance culture that is customer centric and employee focused towards progressive goals that can be established and measured.
  • Ability to work collaboratively within all levels of internal and external customers and build and maintain positive working relationships.
  • The Leader will be both strategic and tactical with the ability to get others on board with their ideas and plans.
  • Has cultivated qualities of mature leadership that speak to credibility, temperament, and having a vision that inspires people.
  • Motivated self-starter with a high-level of personal integrity and business ethics who thrives in a team environment.
Education & Experience
  • Bachelor’s degree in Business, Sales, Marketing or related discipline.
  • History of successful managing of teams to achieve strategic goals.
  • Recent, successful leadership experience and sales growth within the company or in a similar role.

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