TriMark Gill Marketing

Accounts Payable Specialist - TriMark Gill Marketing (Phoenix, AZ)
Project Manager - TriMark Gill Group (Crofton, MD)
Project Coordinator - TriMark Gill Group (Crofton, MD)

Accounts Payable Specialist

Position Summary/Objective
 TriMark USA is one of the nation's largest providers of design and build services, equipment and supplies to the foodservice industry. TriMark offers operators an unrivaled level of customized service by combining the hands-on support and local market knowledge of a strong, regional supplier with the purchasing strength, industry expertise, and delivery capabilities of a national company. We partner with our customers, which include national chains, independent restaurants, healthcare facilities, K-12 and universities, entertainment venues, and many other segments, providing tailored solutions and essential products to operate with greater efficiency and realize better bottom line results. Our aim every day is to serve with excellence, meeting the needs of foodservice professionals so they can achieve their culinary vision.

The Accounts Payable Specialist completes vendor payments and company expenses by receiving, processing, verifying and reconciling invoices.
 
Essential Functions & Responsibilities
  • Knowledge of full cycle AP – Purchasing to payment
  • Review incoming documentation and support for accuracy and completeness.
  • Input invoices into accounting system
  • Prioritize invoices according to cash discount and payment terms
  • Process check requests to ensure all discounts, rebates, and commissions are always taken
  • Match invoices to checks, obtain signatures for checks, and distribute checks accordingly
  • Respond to vendor inquiries
  • Reconcile vendor statements, research and correct discrepancies
  • Track and maintain ledger of vendor discounts, rebates, and commissions
  • Experience with 1099 processing a plus
  • Continuously identify and communicate issues and opportunities to increase efficiency.
  • Training and assistance of other members of the team.
  • Ability to interact with employees and vendors in a professional manner
  • Additional tasks as assigned by management
Competencies, Skills and Abilities
  • Proficient in Microsoft Office suite
  • Self-Starter
  • High attention to detail
  • Possess strong organizational, time management, and data entry skills
  • Strong problem-solving skills
  • Ability to work in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Ability to work independently and with a team
  • Professional with a strong work ethic
 
Education & Experience
  • High School diploma required
  • 1+ year of accounts payable experience of processing a high volume of invoices & payments, and/or 1+ year of relevant food service industry experience, and/or 1+ years of experience with FACTS software.
 


Project Manager

TriMark Gill Group, a division of TriMark USA, the country's largest restaurant equipment supply company, is in search of a talented and enthusiastic Project Manager to join our team at our Crofton, MD location. This location specializes in the new construction and renovations of high-end restaurants and corporate dining facilities throughout the Mid-Atlantic region.

The person who fills this position will be responsible for the management of construction projects from start to finish. To include the following:
  • Review the project scope and construction documents
  • Preparation of Submittals
  • Field coordination and review of mechanical, electrical and plumbing requirements throughout the construction process
  • Review and approve purchase orders
  • Management of project schedules to ensure they are delivered on time.
  • Managing and monitoring costs for work while maintaining or improving target margins
  • Preparation and negotiation of change orders
  • Coordination of installation services with sub-contractors
  • Tracking project deliverables
  • Manage project closeout
Applicants should have a minimum of three years of experience working as a Construction Project Manager, with experience managing food service venue build outs preferred. Degree in construction management preferred. Applicants must be proficient with reading floor plans and shop drawings. Must have excellent communication skills, good organizational and multitasking skills, the ability to work with internal and external customers, and strong computer skills.


Project Coordinator


Position Summary/Objective

TriMark USA is one of the nation's largest providers of design and build services, equipment and supplies to the foodservice industry. TriMark offers operators an unrivaled level of customized service by combining the hands-on support and local market knowledge of a strong, regional supplier with the purchasing strength, industry expertise, and delivery capabilities of a national company. We partner with our customers, which include national chains, independent restaurants, healthcare facilities, K-12 and universities, entertainment venues, and many other segments, providing tailored solutions and essential products to operate with greater efficiency and realize better bottom line results. Our aim every day is to serve with excellence, meeting the needs of foodservice professionals so they can achieve their culinary vision.
 
Project coordinator responsibilities include maintaining office files and logs for purchasing. Prepare project for file purchasing and submit files as required by construction schedule and Project Manager Direction.   Assist Project Managers with correspondence to General Contractors, Owners, Architects, Vendors, and Consultants.  Oversee the coordination of install, start-ups and demonstrations of project specific equipment.   
 
Essential Functions & Responsibilities
  • Decisive action on purchasing milestones
  • Create lead time schedule from the schedule of equipment included in contract
  • Negotiate expedited lead times as it applies
  • Work in conjunction with their assigned Project Manager (PM) to configure lead time schedule and determine purchase dates for equipment
  • Set up job file from the estimating correspondence file
  • Set up new jobs in the purchasing software and use Foodservice equipment database software to create a submittal file for PM review
  • Prepare spread sheets for projects to format for purchasing and interface
  • Generate purchase orders from purchasing software for review
  • Submit purchase order and instructions to vendors 
  • Request qualifications to set up vendor accounts
  • Track equipment for projects and update receivers
  • Research and receive invoices
  • Review and approve monthly billing reports
  • Process/ coordinate Fed Ex or Special freight logistic requirements
  • Submit freight claims and forms pertaining to claims to the proper party
  • Create change orders as needed
  • Create service agency listings, Submit foodservice equipment operation and maintenance manuals for each project
  • Handle initial service calls prior to substantial completion date
 
Competencies, Skills and Abilities
  • Detail Oriented
  • Good Organizational and multitasking skills
  • Good verbal and written communication skills
  • Ability to work independently and in a team environment
  • Ability to work in a fast paced environment
  • Ability to prioritize in order to meet deadlines
 
Education & Experience
  • High school diploma or general education degree (GED)
  • Customer service
  • Excel and Microsoft Word