Career Opportunity Application

Position: HR Coordinator

TriMark USA, LLC. is one of the country's largest providers of design services, equipment and supplies to the foodservice industry. TriMark offers foodservice operators a new level of service by combining the hands-on support and local market knowledge of a strong, regional supplier with the purchasing strength, industry expertise, and delivery capabilities of a national company. We work closely with our customers, which include national restaurant chains, independent restaurant operators, healthcare facilities, entertainment venues, and many other segments, to provide the products and services that will help them operate more efficiently and realize better bottom line results.

We are seeking an innovative and results-driven Human Resource Coordinator to provide administrative support to our Corporate HR Department. The HR Coordinator will be involved in training and development administration. They will play an integral role in organizing class set ups, curriculum development, reviewing course materials, administering assessments and overall training facilitation. S/he will coordinate talent management initiatives and employee on-boarding. Additionally, s/he will work closely with the CHRO and manage, maintain, and advise the CHRO of daily schedules & appointments and help in his travel coordination.

Essential Functions & Responsibilities

Supporting CHRO:

  • Heavy calendar management and travel arrangements & coordination for the CHRO
  • Prepare and submit invoices for processing and handle expense reimbursements for him
  • Assist the CHRO with document management including creating, updating and/or editing memos, presentations and spreadsheets
  • Provides support to CHRO during investigations by participating in interviews, taking notes, and providing written records of the investigations

Learning & Development:

  • Assists in facilitating training programs for TriMark employees in subjects including but not limited to product knowledge, in-store training delivery, and market best practices
  • Facilitate effective training courses across markets for both internal & external customers
  • Review the curriculum, create and distribute class agendas
  • Ensure facility setup, audiovisual setup, employee notification and feedbacks

Talent Acquisition:

  • Work closely with recruiters, hiring managers and executive staff to coordinate and schedule appointments, on-site interviews & meet and greet candidates during onsite interviews
  • Ensure all candidates have a great interview experience from start to finish
  • Support the team and handle any other tasks that may arise, including screening resumes, posting job openings & onboarding

Total Reward:

  • Liaise with business partners including Payroll, Benefits, Compensation and Finance in order to answer questions and resolve day to day employee issues
  • Assist with employee benefits administration
  • Help ensure employment practices are compliant with federal and state laws
  • Maintains and updates required labor postings and displays
  • Assist in performance management procedures
  • Continually update personnel files

Other Duties:

  • Plan logistics for employee meetings, trainings, etc., including room reservations and technology set-up
  • Create, update and maintain organizational charts as needed
  • Prepare responses to reference checks and employment verifications
  • Other duties as assigned

Competencies, Skills and Abilities

  • 2-3 years of HR or related experience in a fast-paced environment
  • Strong facilitation and training delivering skills
  • Ability to organize and develop live and virtual training seminars
  • Excellent, consultative, planning and organizational skills
  • Customer service-oriented attitude, high tolerance for changing priorities and a genuine sense of urgency
  • Intermediate to advanced knowledge of Microsoft Excel, PowerPoint, Outlook and Word
  • Highly resourceful and organized with exceptional follow-through and attention to detail
  • Extremely flexible and able to easily shift priorities with a “can-do” attitude
  • Proven ability to prioritize and organize workload
  • Ability to contribute as a team player, sharing information in a timely and accurate manner
  • Excellent oral, written communication and group presentation skills
  • Ability to maintain confidentiality

Education & Experience

  • Bachelor’s Degree in HR or equivalent secondary education
  • 3 – 5 years professional office experience
  • 1 – 2 years supporting Executive personnel
  • Experience with ADP a plus

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