Rogers, MN

Position: Contract Administrator

Position Summary/Objective

To process all internal and external job paperwork as it relates to our contract business in accordance with company policies and procedures.

Essential Functions & Responsibilities

Directs activities concerned with contracts for purchase/sale of equipment, materials, products, or services and responsible for ensuring full execution of contracts are within company guidelines

  • Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy
  • Prepares bids, process specifications, test and progress reports, and other exhibits that may be required
  • Reviews bids from other firms for conformity to contract requirements and determines acceptable bids
  • Gatekeeper to insure all jobs have necessary information per company policy.
  • Requests or approves amendments to or extensions of contracts
  • Advises planning and production departments of contractual rights and obligations
  • Coordinate work of sales department with production and shipping department to implement fulfillment of contracts
  • Prepare manual invoices in accordance of contract and specified delivery dates
  • Act as liaison between company and subcontractors
  • Update the timekeeping system with job codes and marking whether it is certified payroll or prevailing wage
  • Working with HR to complete and file prevailing wage and certified payroll reports with contractors and appropriate agencies
  • Verify I-29 compliance
  • Prepare accurate and timely pay applications in accordance with contract specifications
  • Other duties as assigned

Competencies, Skills and Abilities

Essential

  • Strong attention to detail and accuracy
  • Strong ability to follow up on matters
  • Strong analytical skills
  • Advanced proficiency with MS Word, Excel, & Outlook
  • 10-key proficiency
  • Ability to use office equipment
  • Strong negotiating skills
  • Full understanding of AIA billings
  • Full understanding If applicable lien laws
  • Excellent communications skills both written and oral
  • Strong interpersonal skills; ability to work collaboratively with others
  • Ability to multi-task at a high level
  • Strong organizational skills
  • Strong sense of ownership
  • Excellent sales & customer service attitude
  • Ability to take an initiative
  • Ability to work independently & possess a strong sense of ownership
  • Desire to learn about the foodservice business

Preferred

  • Understanding of integrated systems

Education & Experience

Essential Education:

  • High School Diploma
  • Notary Public

Preferred Education:

  • Bachelor’s Degree in Accounting, Construction Management, or related field

Essential Experience:

  • 2 years experience in a professional office environment
  • Construction Contract Management experience

Preferred Experience:

  • Working in a sales and distribution environment
  • Previous foodservice industry or construction industry experience

An Equal Opportunity/Affirmative Action Minority/Female/Veteran/Disability, Employer

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