Career Opportunity Application

Position: Payroll Specialist

Position Summary/Objective

Full accountability for processing bi-weekly multi-state payroll, weekly certified (union) payroll, and monthly commission payroll along with general accounting duties.

Essential Functions & Responsibilities

Union Payroll Duties

  • Processes weekly union and non-union, certified payroll
  • Prepares weekly manual certified payroll reports
  • Prepares monthly union contribution reports

General Payroll Duties

  • Processes bi-weekly payroll
  • Manages ADP (WorkForce Now – Version 18) – new hires, terminations, wage, deductions, etc.
  • Resolves payroll discrepancies by collecting and analyzing information.
  • Utilizes ADP Reporting for various ad-hoc and special request reports.
  • Processes Concur Solutions bonus/spiff site.
  • Processes Concur Solutions expense reimbursement site
  • Manages vacation/sick accruals
  • Processes wage withholding notifications
  • Prepares garnishment disbursements
  • Prepares and posts monthly payroll journal entries
  • Manages and maintains the Enterprise eTime timekeeping system
  • Reconciles key general ledger accounts monthly (i.e. spiffs payable, prepaid employee benefits, etc.)
  • Special projects and other duties as assigned.
  • Maintains employee confidentiality and protects payroll operations.

Competencies, Skills & Abilities

Required:

  • In depth, intermediate to expert working knowledge of ADP products; including WorkForce Now Version 18, Enterprise eTime, Concur Solutions, and ADP Reporting.  Knowledge of Essential Time would be helpful due to pending integration.   
  • Knowledge of multi-state wage and hour regulations affecting payroll practices.
  • Ability to effectively work and communicate with all levels of personnel, both independently and in group settings.
  • Effective organizational abilities and detail oriented required.
  • Ability to create, manipulate and analyze Excel reports.
  • Working knowledge of Microsoft Office Suite, including Word, Excel and Outlook    
  • ERP Accounting software
  • Internet search and applications

Preferred:

  • Ability to prepare written documents to conform to respective audience.

Education & Experience

Education/Experience:

Required:

  • 3-5 years of progressive Payroll/accounting experience.
  • Strong attention to detail is a must for this position.

Preferred:

  • Certified Payroll Professional (CPP) status through the American Payroll, desirable.
  • ERP system (Oracle/JD Edwards) experience is desirable.

About the Company:

TriMark R.W. Smith was established in San Diego in 1935 as a wholesale food service equipment and supply distributor serving San Diego County.  Currently, we have two distinct business lines including a   full-service turnkey supplier of food service supplies and equipment and  c ustom design/fabrication of controlled environment rooms .

Our Benefits Package:

Our total compensation package includes market competitive base salaries; bonus programs; and, employee benefits, which are available after 30-days of consecutive full-time employment.  Our paid time off program includes paid vacation, paid sick leave and nine holidays. 

Additional Information:

  • TriMark R.W. Smith offers medical insurance with prescription drug coverage; dental, vision and life insurance programs; and 100% employer paid premium for long- term disability coverage. Full time employees are also eligible to participate in the Section 125 pretax premium plan, health and dependent care spending accounts; health savings accounts (when paired with a high deductible health plan); and our pretax and post-tax 401(k) retirement savings plans.
  • TriMark R.W. Smith is an Equal Opportunity Employer – Minorities/Females/Individuals with Disabilities/Veterans.
  • TriMark R.W. Smith participates in  E-Verify , a service of DHS and SSA, where required. See the E-Verify notice in  English or EspaƱol.
  • TriMark R.W. Smith will consider all applicants in a manner consistent with the requirements of the Fair Chance Initiative.
  • If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our Career Center as a result of your disability. To request assistance or an accommodation, please contact Human Resources at:  allhr@rwsmithco.com.
  • Only local applicants will be considered for this position. Relocation costs are not covered by TriMark R.W. Smith.  
  • Employment with TriMark R.W. Smith may be contingent upon successfully complying with the Company's post-offer, preemployment drug/alcohol screen, a background check, and a motor vehicle record pull.  Employees who either drive a company-owned vehicle or routinely drive their own vehicle while conducting business on behalf of the Company may be required to annually participate in our motor vehicle record pull, and to provide the Company with a copy of their driver's license and motor vehicle insurance.  
  • We provide a smoke-free and drug-free work environment. 
  • Third-party recruiters and agencies without a current signed contract should not respond to this posting.

Apply Here!