Career Opportunity Application

Position: Contract Administrator

TriMark USA is one of the nation's largest providers of design and build services, equipment and supplies to the foodservice industry. TriMark offers operators an unrivaled level of customized service by combining the hands-on support and local market knowledge of a strong, regional supplier with the purchasing strength, industry expertise, and delivery capabilities of a national company. We partner with our customers, which include national chains, independent restaurants, healthcare facilities, K-12 and universities, entertainment venues, and many other segments, providing tailored solutions and essential products to operate with greater efficiency and realize better bottom line results. Our aim every day is to serve with excellence, meeting the needs of foodservice professionals so they can achieve their culinary vision.

Position Summary and Objective                                                                                                                                                                            
The Contract Administrator directs activities concerned with design build, design and bid contracts relative to purchasing equipment, materials, products, or services by performing the following duties, either personally or by delegating and overseeing completion and results.

Essential Functions & Responsibilities                                                                                                                                               
  • Examine estimates of material, equipment, and production costs, performance requirements, and delivery schedules to ensure completeness and accuracy.
  • Negotiate pricing with vendors, service agencies and customers as requested.
  • Administer contracts and purchase orders, including final approval of payment.
  • Requests or approves amendments to or extensions of contracts.
  • Advise project teams of contractual rights and obligations.
  • Completes monthly billings to clients based on work complete to date (AIA, Progress and Activity Based).
  • Maintain contract and contractor status databases.
  • Review all correspondence concerning contractors and responds as necessary.
  • Establish and maintain contact with contractors to ensure the smooth working of the contract awarding process.
  • Coordinate work of sales department with project team and shipping department to implement fulfillment of contracts.
  • Act as liaison between company and subcontractors.
  • Review data to determine material and labor requirements and prepares itemized lists.
  • Compute cost factors and prepares estimates used for management purposes such as planning, organizing, and scheduling work; selecting vendors or subcontractors; and determining cost effectiveness.
  • Prepare reports to assess standard hours and related cost information used by the project team/division to effect cost reductions.
  • Analyze completed projects to compare estimated costs to actual costs and determine the reason for any discrepancies.
  • Identify cost trends to assist management in cost reduction and process improvement efforts.
  • Process and follow-up on all R.F.I.’s in a timely fashion.
  • Monitor quality/timeliness of vendors and subcontractors and report issues to Management
  • Assist field staff as required with issues concerning scheduling, installation, punch lists and inspections. 

Competencies, Skills and Abilities                                                                                                                                                                    
  • Understanding of basic accounting principles and applications.
  • Self-motivated, takes initiative and possesses the ability to effectively organize, multi-task and prioritize a wide array of initiatives.
  • Strong administrative, analytical, and problem-solving skills.
  • Strong work ethic and high degree of professionalism.
  • Ability to meet assigned deadlines and manage time.
  • Proficiency in MS Office suite.
  • Excellent communication and interpersonal skills working with internal clients and external suppliers.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Mathematically proficient including calculations using percentages, fractions and/or ratios.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Ability to read and interpret design, CAD and BIM drawings.
  • Ability to read and analyze foodservice drawings for potential problems during construction and/or ability to provide cost savings to client.
Education & Experience                                                                                                                                                                                 
  • High School Diploma or equivalent plus 4 years of recent construction industry experience in California with functional responsibility for purchasing and/or estimating with a general contractor.
  • Prior, recent work experience with AutoQuotes.
  • Two or four-year degree in a related field plus 5 or more years of recent construction industry experience with a main focus in foodservice projects.
  • Previous experience in Construction Software (i.e.: Sage, Viewpoint, SAP, etc.).

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