TriMark Gill Marketing

Accounts Payable Specialist - TriMark Gill Marketing (Phoenix, AZ)
Project Manager - TriMark Gill Group (Hamilton, MT)
Project Manager - TriMark Gill Group (Crofton, MD)

Accounts Payable Specialist

Position Summary/Objective
 
The Accounts Payable Specialist completes vendor payments and company expenses by receiving, processing, verifying and reconciling invoices.
 
Essential Functions & Responsibilities
  • Knowledge of full cycle AP
  • Review incoming documentation and support for accuracy and completeness.
  • Input invoices into accounting system
  • Prioritize invoices according to cash discount and payment terms
  • Process check requests to ensure all discounts, rebates, and commissions are always taken
  • Match invoices to checks, obtain signatures for checks, and distribute checks accordingly
  • Respond to vendor inquiries
  • Reconcile vendor statements, research and correct discrepancies
  • Track and maintain ledger of vendor discounts, rebates, and commissions
  • Experience with 1099 processing a plus
  • Continuously identify and communicate issues and opportunities to increase efficiency.
  • Training and assistance of other members of the team.
  • Ability to interact with employees and vendors in a professional manner
  • Additional tasks as assigned by management
Competencies, Skills and Abilities
  • Proficient in Microsoft Office suite
  • Self-Starter
  • High attention to detail
  • Possess strong organizational, time management, and data entry skills
  • Strong problem-solving skills
  • Ability to work in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Ability to work independently and with a team
  • Professional with a strong work ethic
 
Education & Experience
  • High School diploma required
  • 3+ years of relevant experience with processing a high volume of invoices & payments
 


Project Manager

Position Summary/Objective
 
Project Managers are responsible for representing TriMark Gill Group with handling project submittals, field coordination, installation and close-out.  This individual is involved on a daily basis with various tasks related to procurement, coordination and delivery of food service equipment for their projects.  The project manager will travel to the project sites for coordination and management of their projects.

Essential Functions & Responsibilities
  • Preparation of the submittal package
  • Visit project jobsites as needed
  • Track RFI’s (look through contract documents to identify/generate RFI’s)
  • Track submittals (get submittals back in a timely manner to meet lead times)
  • Contract & specification knowledge (assist in the scope review)
  • Acquire field dimensions
  • Finalize and approve shop drawings
  • Coordinating with mechanical, electrical and plumbing trades in the field
  • Manage installation crews
  • Attend job site meetings for coordination, orientation, closeout, etc
  • Track equipment and installation schedules
  • Verify jobsite availability prior to scheduling deliveries
  • Coordinate installation (install packet with jobsite info, submittals, contracts, etc)
  • Manage project closeout
    • Executed change orders (try to get these prior to performing the work)
    • Operation & Maintenance Manuals (assist Project Coordinators as needed)
    • Attend training & demonstrations of equipment to owner
    • Complete punch-list of equipment
    • Obtain & coordinate distribution of keys/accessories for equipment
    • Warranties (to be included in O&M manuals)
  • Generate and track change orders as needed throughout the project
  • Review and mark-up purchase orders (verify utilities, sizes, clearances, etc.) 
Competencies, Skills and Abilities
  • Detail Oriented
  • Good Organizational and multitasking skills
  • Good verbal and written communication skills
  • Ability to work independently and in a team environment
  • Ability to work in a fast paced environment
  • Ability to prioritize in order to meet deadlines
 Education & Experience
  • High school diploma or general education degree (GED)
  • Experience with electrical and/or plumbing is helpful
  • Experience with commercial kitchens is helpful
  • Experience working for a Commercial General Contractor is helpful
 


Project Manager

Position Summary/Objective
 
Project Managers are responsible for representing TriMark Gill Group with handling project submittals, field coordination, installation and close-out.  This individual is involved on a daily basis with various tasks related to procurement, coordination and delivery of food service equipment for their projects.  The project manager will travel to the project sites for coordination and management of their projects.


Essential Functions & Responsibilities
  • Preparation of the submittal package
  • Visit project jobsites as needed
  • Track RFI’s (look through contract documents to identify/generate RFI’s)
  • Track submittals (get submittals back in a timely manner to meet lead times)
  • Contract & specification knowledge (assist in the scope review)
  • Acquire field dimensions
  • Finalize and approve shop drawings
  • Coordinating with mechanical, electrical and plumbing trades in the field
  • Manage installation crews
  • Attend job site meetings for coordination, orientation, closeout, etc
  • Track equipment and installation schedules
  • Verify jobsite availability prior to scheduling deliveries
  • Coordinate installation (install packet with jobsite info, submittals, contracts, etc)
  • Manage project closeout
    • Executed change orders (try to get these prior to performing the work)
    • Operation & Maintenance Manuals (assist Project Coordinators as needed)
    • Attend training & demonstrations of equipment to owner
    • Complete punch-list of equipment
    • Obtain & coordinate distribution of keys/accessories for equipment
    • Warranties (to be included in O&M manuals)
    • Final Payment/Retainage
  • Assist in the collection of payments from GC/CM.  This includes making phone calls to corresponding with GC/CM to expedite payments.
  • Generate and track change orders as needed throughout the project
  • Review and mark-up purchase orders (verify utilities, sizes, clearances, etc.)
 Competencies, Skills and Abilities
  • Detail Oriented
  • Good Organizational and multitasking skills
  • Good verbal and written communication skills
  • Ability to work independently and in a team environment
  • Ability to work in a fast paced environment
  •  Ability to prioritize in order to meet deadlines
 Education & Experience
  • High school diploma or general education degree (GED)
  • Experience with electrical and/or plumbing is helpful
  • Experience with commercial kitchens is helpful
  • Experience working for a Commercial General Contractor is helpful