Career Opportunity Application

Position: Project Coordinator -- Houston, TX

Position Summary

The Project Coordinator is responsible for working with project managers and appropriate people involved in projects, internally, on site, and with the customer by taking and entering orders in the system and getting equipment to the customer on time. This position is also responsible for communicating all aspects of a project to all stakeholders.

Essential Functions & Responsibilities

  • Answer/transfer sales calls, convey verbal and/or written quotes to customers and process call-in orders
  • Answer all email request for quotes from customers and sales as needed
  • Provide credit department with any information needed for new customer set up
  • Enter sales orders or import projects for processing
  • Prepare purchase orders for equipment that is special ordered or drop shipped; seek acknowledgement from the factories, track and make sure the customer's time frame can be met
  • Provide accounts payable information on any new vendors that need to be set up
  • Work with the internal and external staff to provide them with up-to-date information, notify and look for alternatives as problems arise
  • Communicate with the Distribution Center on project or rollout, delivery dates, carrier preferences, or other order requirements
  • Work with accounting on the billing of each project for timely completion
  • Adhering to Company policies, procedures and directives regarding standards of workplace behavior in completing job duties and assignments
  • Work with project managers on all aspects of each project or rollout
  • Provide documented weekly project or rollout updates
  • Maintain and enhance ongoing relationships with clients and contractors
  • Perform other related duties as required and assigned

Competencies, Skills and Abilities

  • Possesses outstanding written, verbal, organizational, and problem-solving skills
  • Ability to be a team player when needed and a self-motivated individual
  • Must be highly organized
  • Attention to detail and accuracy is a must
  • Ability to think creatively; highly driven
  • Effective interpersonal skills to successfully work with others in the organization
  • Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner
  • Ability to travel

Education & Experience

  • High School diploma or equivalent
  • A college degree is preferred, but a combination of work experience and certification will be accepted for the right candidate
  • Phone customer service experience preferred
  • Proficiency in Microsoft Office, specifically Excel, and ability to quickly learn and utilize company enterprise software

Job Type: Full-time

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