Career Opportunity Application

Position: Accounts Payable Administrator

The AP Admin is responsible for providing support to the AP department by facilitating all incoming invoices. The administering the electronic paperless process, with a variety of other activities within the department.
 
Essential Functions & Responsibilities 

  • Scan all incoming hard copy invoices and administer the electronic invoice process for AP
  • Maintain AP Email box and redirect as necessary
  • Save all incoming invoices to the network invoice folders
  • Play an integral role in the electronic filing and document reassignment with accuracy
  • Perform customer service functions by answering employee requests and questions and/or redirecting to appropriate personnel
  • Addition of new vendors upon verification that they currently do not exist in Navision and/or Global Edge
  • Obtain and verify that we have current W-9’s on file, file by vendor number
  • Update and make changes to existing Vendor Masters in Navision and Global Edge
  • Perform other related duties as required and assigned
 Competencies, Skills and Abilities 
  • Ability to maintain a high level of confidentiality
  • Attention to detail and accuracy is imperative
  • Excellent phone etiquette
  • Computer literate and ability to learn new systems, programs, and software applications
  • Excellent verbal, written and interpersonal skills
  • Ability to multi-task, organize, and prioritize work
 
Education & Experience 
  • High School diploma or equivalent
  • 2+ or more years of Accounts Payable and administrative experience
  • The ability to decipher and distribute incoming invoices
  • Proficient computer skills including MS Office (Word, Excel, Outlook) and Adobe
 

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