Career Opportunity Application

Position: Accounts Payable Coordinator

Position Summary/Objective
The Accounts Payables Coordinator performs administrative support to the Accounting department through timely and accurate reconciliation of supplier invoices with corresponding purchase orders and preparing invoices for payment.

Essential Functions & Responsibilities

  • Reconcile supplier invoices with corresponding purchase order(s) and prepare invoices for payment.
  • Note discrepancies between invoices and purchase orders for purchasing buyer’s review.
  • Contact sales staff to understand possible reasons for price discrepancies and encourage a sell price adjustment if invoice price is higher.
  • Contact vendors for price discrepancies where invoice is higher than on purchase order or where wrong item was shipped in effort to resolve issue in a timely fashion and ensure payment is made in a timely manner
  • Ensure all supplier cash terms are noted and met.
  • Voucher and apply freight invoices to corresponding receiving tickets
  • Maintain vendor files; filing
  • Assist with month-end closing
  • Provide support to other projects as necessary
  • Provide backup to other Accounts payable coordinators as necessary
  • Conduct oneself in a professional manner that fosters positive relationships with internal (company personnel) and external (vendors, customers) customers
  • Other duties as assigned
Competencies, Skills and Abilities
  • 10-Key proficiency of 8,000+ KSPH
  • Ability to type 50+ wpm
  • Excellent communications skills both written and oral
  • Strong interpersonal skills; ability to work collaboratively with others
  • Ability to multi-task at a high level
  • Demonstrated ability to manage a heavy redundant volume workload with tight deadlines
  • Detail oriented
  • Strong organizational skills
  • Strong sense of ownership
  • Excellent customer service attitude
  • Strong analytical skills
  • Excellent math skills
  • Intermediate level knowledge and experience with MS Office Suite
  • Ability to take initiative
  • Ability to work independently
Preferred
  • Understanding of integrated systems
Education & Experience
Essential Education:
  • High school diploma
Preferred Education:
  • Associates or Bachelor’s Degree, preferably in accounting or business administration
Essential Experience:
  • 6-months experience working heavy data entry with emphasis on timeliness and accuracy.
Preferred Experience: 
  • Accounts payable experience with emphasis on reconciliation for 4+ years in single role.
  • Previous experience with AS400 or similar “green-screen”, F-Key operated system

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