TriMark SS Kemp

Chain Job Coordinator TriMark SS Kemp ( Cleveland, OH)
Accounts Payable Coordinator TriMark SS Kemp (Cleveland, OH)
Billing Specialist TriMark SS Kemp (Cleveland, OH)
Project Manager TriMark SS Kemp (Cleveland, OH)

Chain Job Coordinator

Position Summary/Objective-

The Chain Account Job Coordinator will be responsible for foodservice project management and kitchen job coordination of a restaurant build/remodel of our chain accounts

Essential Functions & Responsibilities-
  • Prepare accurate quotes for a restaurant job
  • Order associated equipment and supplies for a restaurant job
  • Expedite all processes involved in a restaurant job
  • Process change orders with appropriate deposits and sign-offs
  • Arrange installation of equipment for restaurant job
  • Reconcile restaurant job upon completion
  • Address service and warranty issues experienced by customers in a timely fashion
    •  Call service agency or
    • Direct to Chain Customer Service Rep or
    • Train customer in how to handle
    • Provide miscellaneous quoting and order entry for chain account customers
  • Build strong positive relationships with customers, vendors, and company personnel
    • Prompt follow up calls/emails
    • Professional communication, both oral and written
    • Convey care in interactions
    •   Will interact with subcontractors, general contractors, customers
    • Will interact with architects/consultants, 3rd party designers, service agencies, and manufacturers
    • Will interact with department personnel, Designers, Sales personnel, Warehouse operations, and Installers
  • Travel to job sites as needed
  • Research   questions as they arise
  • Research alternative products to save customer money
  • Vendor negotiations
    •  ensure a competitive quote where save customer money and increase profitability for company
    • Work diligently to delay price increases
    • Seek additional discounts in competitive situations
  •  Develop personal product knowledge
  • Other duties as assigned
Competencies, Skills and Abilities-
Essential:
  • Excellent communication and interpersonal skills, both oral and written
  • Excellent customer service attitude and skills
  • Above average math skills
  • Successful candidate must possess excellent interpersonal and managerial skills with the ability to work both independently and in a team environment
  • Strong working knowledge with MS Word, Excel, and Outlook
  • Strong organizational skills
  • Attention to detail
  • Ability to handle multiple priorities and prioritize accordingly
  • Diligent work ethic, must be self-motivated an able to take the initiative to get the job done
  • High business ethics
  • Exercise independent judgment for proper decision making
  • Critical thinking and problem solving
  • Ability to travel to jobsites as needed, usually less than 20%
Preferred:
  • Ability to read blueprints
  • General construction knowledge
  • Leadership skills
  • Desire to grow and learn through constructive feedback and development
Education & Experience
Essential Education:
  • HS Diploma/GED
  • Must complete CFSP Test within first 3 years of employment
Preferred Education:
  • Bachelor’s Degree
Essential Experience:
  • 1 year+ working in a professional office environment
  • 1-2 years customer service or project management experience
Preferred Experience:
  • Foodservice industry experience
  • Construction industry experience


Accounts Payable Coordinator

Position Summary/Objective
The Accounts Payables Coordinator performs administrative support to the Accounting department through timely and accurate reconciliation of supplier invoices with corresponding purchase orders and preparing invoices for payment.

Essential Functions & Responsibilities
  • Reconcile supplier invoices with corresponding purchase order(s) and prepare invoices for payment.
  • Note discrepancies between invoices and purchase orders for purchasing buyer’s review.
  • Contact sales staff to understand possible reasons for price discrepancies and encourage a sell price adjustment if invoice price is higher.
  • Contact vendors for price discrepancies where invoice is higher than on purchase order or where wrong item was shipped in effort to resolve issue in a timely fashion and ensure payment is made in a timely manner
  • Ensure all supplier cash terms are noted and met.
  • Voucher and apply freight invoices to corresponding receiving tickets
  • Maintain vendor files; filing
  • Assist with month-end closing
  • Provide support to other projects as necessary
  • Provide backup to other Accounts payable coordinators as necessary
  • Conduct oneself in a professional manner that fosters positive relationships with internal (company personnel) and external (vendors, customers) customers
  • Other duties as assigned
Competencies, Skills and Abilities
  • 10-Key proficiency of 8,000+ KSPH
  • Ability to type 50+ wpm
  • Excellent communications skills both written and oral
  • Strong interpersonal skills; ability to work collaboratively with others
  • Ability to multi-task at a high level
  • Demonstrated ability to manage a heavy redundant volume workload with tight deadlines
  • Detail oriented
  • Strong organizational skills
  • Strong sense of ownership
  • Excellent customer service attitude
  • Strong analytical skills
  • Excellent math skills
  • Intermediate level knowledge and experience with MS Office Suite
  • Ability to take initiative
  • Ability to work independently
Preferred
  • Understanding of integrated systems
Education & Experience
Essential Education:
  • High school diploma
Preferred Education:
  • Associates or Bachelor’s Degree, preferably in accounting or business administration
Essential Experience:
  • 6-months experience working heavy data entry with emphasis on timeliness and accuracy.
Preferred Experience: 
  • Accounts payable experience with emphasis on reconciliation for 4+ years in single role.
  • Previous experience with AS400 or similar “green-screen”, F-Key operated system

Billing Specialist

Position Summary/Objective
The Billing Specialist invoices all revenue in a timely manner and in correct period.
Essential Functions & Responsibilities
·         Invoice customers from shipping documents after verifying accuracy of data and revising any errors
·         Invoice customers for direct shipments from vendors
·         Verify freight invoices from vendors are accurate
·         Calculate and add freight costs to customer invoices by applying freight rules to invoicing
·         Prepare itemized statements for customers
·         Issue credits if/when needed and process credit memos to customers
·         Maintain pick ticket files
·         Maintain customer files; filing
·         Assist with month and year-end closing
·         Main backup to Receptionist
·         Conduct oneself in a professional manner that fosters positive relationships with internal (company personnel) and external (vendors) customers
·         Protects Company’s value by keeping information confidential
·         Update job knowledge by participating in educational opportunities
·         Provide support to other projects as necessary
·         Other duties as assigned
Competencies, Skills and Abilities
·         Strong attention to detail and accuracy
·         Strong analytical skills
·         Excellent math skills
·         Working knowledge and understanding of basic accounting principles
·         10-Key proficiency of 8,000+ KSPH
·         Basic to intermediate proficiency with MS Word, Excel, & Outlook
·         Easily learn and adapt to new accounting software
·         Excellent communications skills both written and oral
·         Strong interpersonal skills; ability to work collaboratively with others
·         Ability to multi-task at a high level
·         Demonstrated ability to manage a heavy redundant volume workload with tight deadlines
·         Strong organizational skills
·         Strong sense of ownership
·         Excellent sales & customer service attitude
·         Ability to take initiative
·         Ability to work independently
Preferred
·         Understanding of integrated system
Education & Experience
Essential Education:
·         High school diploma
Preferred Education:
·         Associates or Bachelor’s Degree, preferably in accounting or business administration
Essential Experience: 
·         1-3 years Billing Coordinator or general accounting experience
·         6-months experience working heavy data entry with emphasis on timeliness and accuracy.
Preferred Experience: 
·         Accounts Receivable experience with emphasis on reconciliation for 4+ years in single role.
·         Previous experience with AS400 or similar “green-screen”, F-Key operated systems
 

Project Manager

Position Summary/Objective
The Project Manager is responsible for coordinating and overseeing the installation of foodservice equipment on construction sites.  

Essential Functions & Responsibilities
  • Approve plumbing and electrical shop drawings from AutoCAD/Revit to submit for review and approval by Foodservice Consultant or Architect.
  • Expedite orders, manage, & oversee job installations.
  • Obtain field measurements as needed.
  • Attend job meetings as required.
  • Travel to job site and provide supervision of installers as contract requires for duration of project.  (may require up to 25% travel)
  • Review quotes and approve manufacturer shop drawings for accuracy of proper equipment description and physical requirements.
  • Address warranty issues in a professional and timely fashion.
  • Expected to grow capabilities to perform position with greater efficiency annually. 
  • Expand knowledge of other jobs within the organization.
  • Conduct oneself in a professional manner that fosters positive relations with customers, vendors, and internal company personnel.
  • Other duties as assigned by Supervisor
Competencies, Skills and Abilities
Essential
  • Extensive knowledge of BIM practices, standards and techniques
  • Ability to multi-task and work in a fast-paced environment
  • Ability to work independently with minimal supervision and as part of a team
  • Strong communication skills, both oral and written
  • Flexible in schedule to enable the company to meet customer needs – overtime and weekends may be necessary and required
  • Intermediate to advanced proficiency in MS Office products & AutoQuotes
  • Foster positive relations and communications with departmental personnel, IT, Purchasing, Installers, Sales, Marketing, and other TriMark Division design/contract management departments
  • Strong relationship building skills with customers, general contractors, architects, manufacturers and vendors, and other trades on job sites
  • Strong organizational skills
  • Attention to detail
  • Excellent customer service attitude
  • Critical thinking and problem solving
  • Excellent presentation and selling skills
  • Good business acumen
  • Basic working knowledge of general construction, mechanical, electrical, and plumbing
Preferred
  • Working knowledge & proficiency with Revit 2012
  • Proficient in AutoCAD or higher
Education & Experience
Essential Education:
  • Bachelor’s degree in Architecture, Interior Design, Engineering, Construction Management, or related discipline
  • Must complete CFSP Test within first 3 years of employment
Preferred Education:
  • CFSP or FSCI Certification
Essential Experience:
  • 3-5 years project management experience in the construction industry
Preferred Experience:
  • Foodservice industry experience
  • Sales/distribution experience