Career Opportunity Application

Position: Billing Specialist

Position Summary/Objective

The Billing & Book Keeping Specialist invoices all revenue in a timely manner and in correct period.

Essential Functions & Responsibilities

  • Invoice customers from shipping documents after verifying accuracy of data and revising any errors
  • Invoice customers for direct shipments from vendors
  • Verify freight invoices from vendors are accurate
  • Calculate and add freight costs to customer invoices by applying freight rules to invoicing
  • Prepare itemized statements for customers
  • Issue credits if/when needed and process credit memos to customers
  • Maintain pick ticket files
  • Maintain customer files; filing
  • Assist with month and year-end closing
  • Main backup to Receptionist
  • Conduct oneself in a professional manner that fosters positive relationships with internal (company personnel) and external (vendors) customers
  • Protects Company’s value by keeping information confidential
  • Update job knowledge by participating in educational opportunities
  • Provide support to other projects as necessary
  • Other duties as assigned

Competencies, Skills and Abilities

  • Strong attention to detail and accuracy
  • Strong analytical skills
  • Excellent math skills
  • Working knowledge and understanding of basic accounting principles
  • 10-Key proficiency of 8,000+ KSPH
  • Basic to intermediate proficiency with MS Word, Excel, & Outlook
  • Easily learn and adapt to new accounting software
  • Excellent communications skills both written and oral
  • Strong interpersonal skills; ability to work collaboratively with others
  • Ability to multi-task at a high level
  • Demonstrated ability to manage a heavy redundant volume workload with tight deadlines
  • Strong organizational skills
  • Strong sense of ownership
  • Excellent sales & customer service attitude
  • Ability to take initiative
  • Ability to work independently

Preferred

  • Understanding of integrated system

Education & Experience

Essential Education:

  • High school diploma

Preferred Education:

  • Associates or Bachelor’s Degree, preferably in accounting or business administration

Essential Experience:

  • 1-3 years Billing Coordinator or general accounting experience
  • 6-months experience working heavy data entry with emphasis on timeliness and accuracy.

Preferred Experience:

  • Accounts Receivable experience with emphasis on reconciliation for 4+ years in single role.

 


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