Career Opportunity Application

Position: Project Coordinator

The Project Coordinator compares job proposal data submitted by Sales Engineers against blueprints/plans to ensure required materials are included and freight & tax calculations are accurate.

Essential Functions & Responsibilities

  • Create formal computer-based job proposals based on data provided by Sales Engineers.
  • Source required job materials and obtain written quotes from manufacturers.
  • Data-enter quotes and accurate material descriptions into order entry and ERP system. Add additional details or explanation as necessary.
  • Follow up with architects, sales rep(s) or sales engineers to obtain missing information/clarification through creation of written Requests For Information (RFI) documents.
  • Create purchase orders (PO’s) for required merchandise through system or manual PO form.
  • Identify manufacturers, negotiate pricing, select merchandise and approve purchase(s).
  • Track status of orders, follow-upon factory acknowledgements and ensure delivery deadlines are met.
  • Create written change orders as required.
  • Provide status updates to Sales Engineers and Project Managers through regular written reports.
  • Enter status updates of orders into order entry system and approve “ready to bill” status upon order completion.
  • Negotiate TriMark standard company costs and pricing.
  • Process merchandise returns: coordinate merchandise pick-up and/or shipping methods. Track credit and ensure proper posting to system.

Competencies, Skills and Abilities

  • Prior food service experiences plus.
  • Prior factory-rep or estimating experience a plus.
  • Moderate to advanced Microsoft Office skills required.
  • Proficiency reading blueprints required. Prior AutoCad experience preferred.
  • Experience with AutoQuotes or similar system(s) preferred.
  • Strong interpersonal skills; ability to work independently as well as part of a team.
  • Highly detail oriented and ability to multi-task.

Education & Experience

  • 2 year college degree or similar experience preferred.
EEO/AA: Females/Minorities/Disabled/Vets

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