Career Opportunity Application

Position: Project Coordinator

Summary
TriMark USA is one of the Nation's largest providers of design and build services, equipment and supplies to the foodservice industry. TriMark offers operators an unrivaled level of customized service by combining the hands-on support and local market knowledge of a strong, regional supplier with the purchasing strength, industry expertise, and delivery capabilities of a national company. We partner with our customers, which include national chains, independent restaurants, healthcare facilities, K-12 and universities, entertainment venues, and many other segments, providing tailored solutions and essential products to operate with greater efficiency and realize better bottom line results. Our aim every day is to serve with excellence, meeting the needs of foodservice professionals so they can achieve their culinary vision.

The Project Coordinator is responsible to take a signed contract, enter it into the system, order the equipment in the system and get it to the project on time and managing multiple projects while maintaining customer relationships throughout the process. This position server as a liaison between various departments within the organization, customers, and suppliers.

Essential Functions

  • Managing projects through all phases of job including initial job set-up, stage invoicing, purchasing, customer communication of timelines, shipment of product, and final project reconciliation and billing.
  • Import or enter order information from existing quotation and customer contract into the database/ERP system
  • Work with project manage or sales person to verify accuracy of contract and sales orders to most current quote and plans available.
  • Maintain relationships with customers and sales people by providing support, information, customer service, and guidance throughout project including changes and delays.
  • Identifying and communicating the schedule for all phases of the project to ensure expectations and production schedules are achieved.
  • Initiate purchase orders with the agent or directly with manufacturer according to project specifications
  • Verify all purchase orders and other approval paperwork has been processed accordingly
  • Assist sales person in managing risks associated with loss and liability.
  • Organizing and maintaining project paperwork and filing system
  • Participate in meetings of the project, give status updates, offer resolutions to problems, and answer questions of the project.

Competencies, Skills, and Abilities

  • Ability to work independently and in a team setting is essential
  • Ability to present oneself and communicate both orally and writing in a professional, positive, and courteous manner at all times and to all levels of the supply chain.
  • Work as an effective and proactive team member;understands the importance of supporting our customers, project managers, and sales team.
  • Ability to be flexible and productive in an environment with regular interruptions
  • Ability to apply effective time management and self management skills
  • Superior organization, prioritization and proactive problem solving skills
  • Proficient computer skills including Excel, Word, Outlook and other database systems.

Education and Experience

  • Associate degree in related field or equivalent experience required
  • 1-2 years experience in Sales Administration, project management, or in a related field
  • Proficient computer skills including MS Office (Word, Excel, Outlook)
  • Auto Quotes and Data Modes experience a plus
  • Moderate billing experience

EEO/AA: Females/Minorities/Disabled/Vets

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